The milieu for business or corporate meetings has come a long way. They are no longer as formal and staid as they used to be. Informal conversations over enjoyable meals have emerged as entertaining elements and have become an integral part of such meetings. These factors have attached immense importance to the catering services. Here are a few important guidelines to follow for catering when it comes to choosing and organizing such corporate events.
Amidst all the crunching numbers, motivating teams, setting new targets and achieving older ones and other such brainstorming activities, it is crucial to keep up the energy levels of all the participants. This makes it important for you to choose refreshments that are interesting, tasteful and make for a quick bite. You can discuss the choice of refreshments or snacks that can be interspersed with beverages with your catering service.
Hire the right caterer
Hiring the right caterer can be quite a challenge. To start with you should be well aware of your company’s event or entertainment budget as well as your requirement. Hire one that is well experienced in handling corporate events. Ask friends and colleagues for referrals or check out online reviews for catering companies in Toronto.
Share schedules and head count
Once you have finalized a catering service, discuss the day’s proceedings and flow of events, so that there are no glitches on the final day. Plan every meal and discuss schedules so that their service is prompt and does not hinder the meeting. There may be several presentations or speakers for the event. Sharing the schedule will help them stay prepared for timely services. Share the number of attendees as precisely as possible. Get confirmations from all your attendees to ascertain the approximate number and then share it with the caterer.
Discuss the menu
Depending upon how long your meet will last, you need to decide the menu after extensive discussion with your caterer. It is wise to choose one that specializes in various cuisines. If your corporate event extends beyond a day, you may have to plan for more than one lunch or dinner. You can decide your menu depending on whether there will be banquets or sit down meals or informal ones. Remember to include variety keeping in mind participants with diverse choices. Have a mix of vegetarian as well as non-vegetarian preparations with variety of meats so as to accommodate the choices of most. Also keep in mind a few vegan options.
To have or not to have a bar
Depending upon the type of meeting, it is up to your discretion to have or not to have alcohol for your corporate event. Having an open bar is also an option but the choice would entirely depend upon the level of formality and kind of gathering you are expecting. Budget is also another important consideration while deciding upon alcohol. If you decide to have a bar, ensure that you have licensed staff that is experienced and well trained.